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The home screen provides access to the device features, and it indicates the current status of the device.
NOTEDepending on how the system administrator has configured the device, the features that
appear on the home screen can vary.
1FeaturesDepending on how the system administrator has c onfigured the device, the features that appear
in this area can include any of the following items:
● Secondary E-mail
● Network Folder
● Job Storage
● Supplies Status
2Device status lineThe status line provides information about the
overall device status. Various buttons appear in
this area, depending on the current status. For a description of each button that can appear in
the status line, see
Buttons on the touchscreen .
3Copy countThe copy count box indicates the number of copies that the device is set to make.
4Help buttonTouch the Help button to open the embedded help system.
5Scroll barTouch the up or down arrows on the scroll bar to see the complete list of available features.
6Sign OutTouch Sign Out to sign out of the device if you have signed in for access to restricted features.
After you sign out, the device restores all options to the default settings.
7Network AddressTouch Network Address to find information about the network connection.
8 Date and time The current date and time appear here. The system administrator can select the format that
the device uses to show the date and time, for example 12-hour format or 24-hour format.
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Buttons on the touchscreen
The status line on the touchscreen provides information about the status of the device. Various buttons
can appear in this area. The following table describes each button.
Home button. Touch the home button to go to the Home screen from any other screen.
Start button. Touch the Start button to begin the action for the feature that you are using.
NOTEThe name of this button changes for each feature. For example, in the Copy feature, the
button is named Start Copy.
Stop button. If the device is processing a print or fax job, the Stop button appears instead of the Start
button. Touch the Stop button to halt the current job. The device prompts you to cancel the job or to resume
Error button. The error button appears whenever the device has an error that requires attention before
it can continue. Touch the error button to see a message that describes the error. The message also has
instructions for solving the problem.
Warning button. The warning button appears when the device has a problem but can continue
functioning. Touch the warning button to see a message that describes the problem. The message also
has instructions for solving the problem.
Help button. Touch the help button to open the built-in online Help system. For more information, see
Control-panel help system.
Control-panel help system
The device has a built-in Help system that explains how to use each screen. To open the Help system,
touch the Help button (
) in the upper-right corner of the screen.
For some screens, the Help opens to a global menu where you can search for specific topics. You can
browse through the menu structure by touching the buttons in the menu.
For screens that contain settings for individual jobs, the Help opens to a topic that explains the options
for that screen.
If the device alerts you of an error or warning, touch the error (
) or warning () button to open a
message that describes the problem. The message also contains instructions to help solve the problem.
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Use the Administration menu
Use the administration menu to set up default device behavior and other global settings, such as the
language and the format for date and time.
Navigate the Administration menu
From the Home screen, touch Administration to open the menu structure. You might need to scroll to
the bottom of the Home screen to see this feature.
The Administration menu has several sub-menus, which are listed on the left side of the screen. Touch
the name of a menu to expand the structure. A plus sign (+) next to a menu name means that it contains
sub-menus. Continue opening the structure until you reach the option that you want to configure. To
return to the previous level, touch Back.
To exit the Administration menu, touch the Home button (
) in the upper-left corner of the screen.
The device has built-in Help that explains each of the features that are available through the menus.
Help is available for many menus on the right-hand side of the touchscreen. Or, to open the global Help
system, touch the Help button (
) in the upper-right corner of the screen.
The tables in the sections that follow indicate the overall structure of each menu.
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Use this menu to print information pages and reports that are stored internally on the device.
Table 2-1 Information menu
Menu itemSub-menu itemSub-menu itemValuesDescription
Map Print (button)Shows the basic structure of the
Administration menu and current
Configuration Page Print (button)A set of configuration pages that show the
current device settings.
Page Print (button)Shows the status of supplies such as
cartridges, maintenance kits, and staples.
Usage Page Print (button)Shows information about the number of
pages that have been printed on each paper
type and size.
File Directory Print (button)A directory page that contains information for
any mass-storage devices, such as flash
drives, memory cards, or hard disks, that are
installed in this device.
Fax ReportsFax Activity Log Print (button)Contains a list of the faxes that have been
sent from or received by this device.
Fax Call ReportFax Call ReportPrint (button)A detailed report of the last fax operation,
either sent or received.
Thumbnail on ReportYes
No (default)Choose whether or not to include a thumbnail
of the first page of the fax on the report.
When to Print ReportNever auto print
Print after any fax job
Print after fax send jobs
Print after any fax error
Print after send errors only
Print after receive errors only
Billing Codes Report
PrintA list of billing codes that have been used for
outgoing faxes. This report shows how many
sent faxes were billed to each code.
Blocked Fax List PrintA list of phone numbers that are blocked from
sending faxes to this device.
Speed Dial List PrintShows the speed dials that have been set up
for this device.
Sample Pages/Fonts PCL Font List PrintA list of printer control language (PCL) fonts
that are currently available on the device.
PS Font List PrintA list of PostScript (PS) fonts that are
currently available on the device.
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Default Job Options menu
Use this menu to define the default job options for each function. If the user does not specify the job
options when creating the job, the default options are used.
The Default Job Options menu contains the following sub-menus:
●Default Options for Originals
●Default Copy Options
●Default Fax Options
●Default E-mail Options
●Default Send To Folder Options
●Default Print Options
Default Options for Originals
NOTEValues shown with “(default)” are the factory-default values. Some menu items have no
Table 2-2 Default Options for Originals menu
Paper SizeSelect a paper size from the list.Select the paper size that is most often used for copy or scan
Number of Sides1 (default)Select whether copy or scan originals are most often single-sided or
OrientationPortrait (default)Select the orientation that is most often used for copy or scan
originals. Select Portrait if the short edge is at the top or select
Landscape if the long edge is at the top.
Optimize Text/PictureManually Adjust (default)Use this setting to optimize the output for a particular type of original.
You can optimize the output for text, pictures, or a mixture.
If you select Manually Adjust, you can specify the mix of text and
pictures that will most often be used.
Image Adjustment DarknessUse this setting to optimize the output for darker or lighter originals
that you scan or copy.
Background CleanupIncrease the Background Cleanup setting to remove faint images
from the background or to remove a light background color.
SharpnessAdjust the Sharpness setting to clarify or soften the image.
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